Office Manager/Project Accountant
Full Time • Holmdel, NJ
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Bonus based on performance
- Competitive salary
- Dental insurance
- Opportunity for advancement
- Vision insurance
About the Role:
Join 3D Contracting of Central Jersey Inc., DBA 3D Group, as an Office Manager/Project Accountant in Holmdel, NJ. This exciting opportunity involves overseeing essential office functions while managing project accounting to ensure smooth operations and financial accuracy. You will play an integral role in managing financial workflows, tracking project costs, data entry, cost accounting, and generating invoices. You will work closely with project managers, subcontractors, and vendors to maintain accurate financial records and optimize project profitability. The Office Manager / Project Accountant oversees daily office operations and manages core accounting and administrative functions for the company. This role ensures efficient office performance, compliance with company policies, and accurate financial recordkeeping. The position also supports project teams through invoice tracking, financial coordination, and vendor management, while maintaining a strong focus on organization, communication, and operational consistency.
Office Management & Administration
- Oversee the day-to-day operations of the office to ensure an organized, efficient, and professional work environment.
- Manage front office functions, including phone coverage, general correspondence, and office supply coordination.
- Maintain and enforce company policies, procedures, and HR protocols.
- Support a positive company culture by serving as a resource for employees and assisting with HR-related communication and initiatives.
- Coordinate internal administrative processes to improve overall office efficiency and effectiveness.
Accounting & Financial Management
- Maintain accurate financial records using QuickBooks Online and Excel.
- Coordinate with the external bookkeeping firm to manage check runs, accounts payable, and general accounting functions.
- Track, organize, and manage all vendor, subcontractor, and supplier invoices.
- Assist with project-related financial tracking, including job cost support and budget monitoring.
- Support the preparation of financial reports and documentation as needed by management.
Payroll & Compliance
- Manage employee timekeeping and attendance through ADP, ensuring accuracy and compliance.
- Maintain up-to-date records for all subcontractors and vendors, including W-9 forms and certificates of insurance.
- Administer and support HR-related processes, policies, and employee communications.
- Ensure compliance with company standards as well as applicable local, state, and federal requirements.
Project & Vendor Support
- Support project teams by maintaining organized documentation related to vendors, subcontractors, and project costs.
- Assist in tracking project-related expenses and coordinating financial documentation between the office and field teams.
- Help ensure all required documentation is in place prior to vendor or subcontractor engagement.
Continuous Improvement & Team Support
- Identify opportunities to improve administrative, accounting, and operational processes.
- Assist with talent acquisition coordination and onboarding support as needed.
- Foster a professional, collaborative, and inclusive workplace environment.
Requirements:
- Accounting, Business Administration, or related field.
- 3+ years of experience in office management or project accounting with a Commercial Construction Firm.
- Proficient in accounting software and Microsoft Office Suite.
- Exp with Procore Construction Management Software a plus
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Knowledge of construction industry practices is a plus.
- Positive attitude and a proactive approach to problem-solving.
About Us:
3D Contracting of Central Jersey Inc., DBA 3D Group, has been serving the community for over 36 years. We pride ourselves on delivering high-quality construction services that exceed client expectations. Our team enjoys a collaborative work environment and the opportunity for professional growth within a company that values its employees.
Compensation: $70,000.00 - $120,000.00 per year
Established in 1988 3D Group is a full service contracting company here to cater to multiple aspects of the construction process.
Our mission is to operate in such a way that our product and services will be consistently known in the marketplace to be: priced competitively; of the highest quality; and delivered at the agreed upon time within the agreed upon budget.
Through Total Quality Management (TQM) 3D Group has realized that it is only when the client becomes successful that we share in their successes. The contractor/client relationship is the key to a successful project, which is why the 3D Group philosophy is one of full disclosure. We will disclose all project related accounting, validate all project related costs, and give our clients the straightforward, honest answers they need at any time.
Aside from full disclosure and absolute honesty its our innovation that excites our customers and convinces 1 time developers to invest and build again. Our innovation is based on 4 basic principles.
1. Structure the agreement based upon the client project demands. There is cost associated with risk, reduce risk therefore reducing the overall project costs.
2. Unique methods bring about vision. The client has an idea or vision of an end result; it is our mission to provide the ways and means of achieving that vision.
3. Maintain a proactive approach to the owners concept, design development, and budget/time restraints.
4. Develop a partnership with the client during project conception, whereas when the client feels anguish, so de we and vice versa. We are there to reduce frustration associated with development or redevelopment.
Through these practices and our ongoing desire to outperform and outgrow our competitors 3D Group sets itself above the rest. Our goals and philosophies are based on client satisfaction, not bottom lines.
Our mission is to operate in such a way that our product and services will be consistently known in the marketplace to be: priced competitively; of the highest quality; and delivered at the agreed upon time within the agreed upon budget.
Through Total Quality Management (TQM) 3D Group has realized that it is only when the client becomes successful that we share in their successes. The contractor/client relationship is the key to a successful project, which is why the 3D Group philosophy is one of full disclosure. We will disclose all project related accounting, validate all project related costs, and give our clients the straightforward, honest answers they need at any time.
Aside from full disclosure and absolute honesty its our innovation that excites our customers and convinces 1 time developers to invest and build again. Our innovation is based on 4 basic principles.
1. Structure the agreement based upon the client project demands. There is cost associated with risk, reduce risk therefore reducing the overall project costs.
2. Unique methods bring about vision. The client has an idea or vision of an end result; it is our mission to provide the ways and means of achieving that vision.
3. Maintain a proactive approach to the owners concept, design development, and budget/time restraints.
4. Develop a partnership with the client during project conception, whereas when the client feels anguish, so de we and vice versa. We are there to reduce frustration associated with development or redevelopment.
Through these practices and our ongoing desire to outperform and outgrow our competitors 3D Group sets itself above the rest. Our goals and philosophies are based on client satisfaction, not bottom lines.
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